The system that knows which caregiver's CPR expires next month, which consumer is missing a quarterly, and which notes aren't compliant. Before your Qlarant reviewer finds out.
Built for Florida APD agencies · Book a guided walkthrough
One system for Florida APD iBudget agencies
Why Waiversoft
Run consumers, staff, schedules, visits, notes, billing, and signatures from one system — with APD compliance built into every record.
Consumer management
Manage each iBudget consumer end to end — their details, support plan, service authorizations, documents, visits, session notes, and incident reports — with the APD Consumer Record Index built in and their audit-readiness always current.
Staff management & scheduling
Each caregiver gets a complete personnel file — screenings, trainings, certifications, and licenses — with every expiration tracked. Build their weekly schedule against each consumer's authorized units, and they clock in and out from their phone with verified location.
Coworker · your AI documentation partner
Coworker is your AI documentation partner. Caregivers dictate a visit and Coworker turns it into a finished session note; ask it for an incident or progress report grounded in the consumer's own record — then review, edit, and file it in a click.
Marcus worked on money-management goals for 45 minutes and made strong progress toward independent budgeting, staying engaged throughout the session…
Billing & e-sign
Completed visits become the units you bill — checked against each authorization before anything goes out. Consents, agreements, and applications get signed inside Waiversoft with a full audit trail, attached to the record.
One system
No more spreadsheets for schedules, paper for notes, and a different login for every task. Every record, visit, note, claim, renewal, and signature lives in one system your whole team can trust.
The platform
One record per consumer and caregiver, with their full compliance picture attached.
Weekly schedules matched to authorized units, and verified clock-ins from the caregiver app.
Dictated visits become session notes; incident and progress reports drafted from the record.
Delivered visits become claim worksheets, checked against authorizations.
Consents and agreements signed in-app; expiring documents grouped by urgency.
A live readiness score, plus a survey packet exported the moment a reviewer comes.
How it works
Create a record for each person, with their authorizations and the APD document checklist already attached.
Drop in certifications, screenings, and authorizations, then schedule caregivers against each consumer's units. Waiversoft tracks expirations automatically.
Caregivers clock in and dictate notes, Coworker writes them up, visits flow to billing, documents get signed — and a survey packet is one click away.
FAQ
Waiversoft is all-in-one software for Florida APD iBudget providers. It runs consumer and staff records, scheduling, EVV clock-ins, session notes, billing, and e-signatures in one system — so the whole agency works from the same records and nothing is entered twice.
Florida agencies serving iBudget waiver consumers — personal supports, life skills development, respite, residential habilitation, and the rest of the APD service menu. From a founding provider with three consumers to established multi-site agencies.
Every consumer and employee record carries its APD document checklist with a live readiness score, so you can see exactly what's missing or expiring before a reviewer does. Visits, session notes, and signed documents are already on the record, and when a review is scheduled you export a complete, organized packet in one click instead of assembling binders.
What happens in a provider discovery review →Yes. Caregivers dictate the visit from their phone and Coworker, the AI documentation partner built into Waiversoft, turns it into a finished session note tied to that visit's EVV record. It also drafts incident and progress reports with the consumer's details already in context. You review every draft before it's saved.
Yes to both. Completed visits become the units you bill, checked against each consumer's authorization before a claim goes out. Consents, service agreements, and job applications are sent for e-signature and the signed copy lands on the right record automatically — no separate billing spreadsheet or DocuSign subscription.
Book a 20-minute walkthrough and see how agencies handle records, scheduling, EVV, notes, and billing in Waiversoft.