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For Life Skills Development 3 (ADT) providers

Adult Day Training software for LSD 3 programs

Waiversoft runs the paperwork side of an APD adult day training program. Staff clock in on their phones and write a note for each person from an Adult Day Training template, visits are counted in whole hours against each person's authorization, and the Implementation Plan and your staff's yearly in-service training are tracked on the right files.

Part of every Waiversoft plan · See pricing

Tuesday · Day program
Life Skills Development 3 (ADT)
S5102UC · counted in hours
2 staff · 4 people
Marcus Bell
8:30 AM – 2:10 PM · 6 hours
Approved
Eleanor Whitfield
8:45 AM – 1:15 PM · 4 hours
Needs approval
Carlos Mendoza
9:00 AM – 2:00 PM · 5 hours
Approved
Priya Natarajan
9:10 AM · In progress
Clocked in
One note per person, from the Adult Day Training template

How it works

Built for the way a day program bills and documents

ADT is billed by the hour at a staffing ratio, often for the same group of people day after day. Waiversoft is set up for that.

Authorizations

ADT lines with the right code, ratio and rate

Add a service line by picking Life Skills Development 3 (ADT), hourly (S5102UC), at the ratio on the authorization: 1:1, 1:3, 1:5 or 1:6-10. Waiversoft fills in the code, the July 2026 APD rate and the hour unit, and you change anything your authorization says differently. Prevocational (LSD 4, T2015UC) works the same way. For the rules behind the ratios and the program itself, read our adult day training guide.
  • Hours left this month and on the whole authorization, per person
  • Scheduling shows the hours left before you save a shift
  • Or attach the authorization PDF to Coworker and approve what it reads
Service authorization · Devon Pierce
Jul 1, 2026 – Jun 30, 2027
Life Skills Development 3 (ADT)
S5102UC · $16.27 / hour
Ratio 1:3
212 of 520 hours left
Life Skills Development 4 (Prevocational)
T2015UC · $8.78 / hour
Ratio 1:5
88 of 260 hours left
Pick the ratio on the line
1:11:31:51:6-10

Hourly billing

Whole hours, worked out from real clock times

Hourly ADT and Prevocational visits count in whole hours from the clock-in and clock-out: 30 minutes or less rounds down, 31 or more rounds up. When you bill a period, the claim preview shows every line and why any visit was left out, then gives you the 837P file or a worksheet for keying claims into the Florida Medicaid portal.
  • Visits with no note, an unapproved note or no clock-out are held back
  • Submitted and paid visits drop out of future claim files
  • Track claim numbers and payments per visit
Claim preview · Angela Morris
17 hours
S5102UC · Life Skills Development 3 (ADT)
DateClock timesBilled
Oct 68:30 AM – 2:10 PM6 h
Oct 78:30 AM – 1:00 PM4 h
Oct 88:30 AM – 1:01 PM5 h
Oct 99:00 AM – 11:20 AM2 h
30 minutes or less rounds down; 31 or more rounds up

Group shifts

A whole program day on one shift

If you turn on group shifts, one shift can hold several staff and several people, the way a day program actually runs. Each staff member clocks in for themself and writes their own note for each person they support, and each person is billed on their own service line, so one busy room still ends up as clean, separate records.
  • Off until you turn it on in your agency's preferences
  • One note per person, never one note for the whole group
  • Each person's hours come off their own authorization
Group shift
Thu 8:30 AM – 2:30 PM
Adult Day Training · Community outing
2 clocked in
Denise CarterClocked in 8:28 AM
Marcus Bell Note written
Eleanor WhitfieldNote to write
Jean-Pierre LouisClocked in 8:28 AM
Carlos Mendoza Note written
Priya NatarajanNote to write
Each person is billed on their own authorization line.

Visit notes

Notes that tell one day from the next

Day programs repeat activities, and repeated notes are what reviewers notice. The Adult Day Training note template asks what the person chose to do and what choices they had, which skills they practiced and how much help they needed, how they did on their goals, how they responded in their own words, health and safety, and what to try next time. Staff answer one question per screen or just talk, and visit notes flags any note that repeats earlier ones.
  • Activity choices: art, music, cooking, exercise, computer, gardening, outings
  • Skills: daily living, social, communication, money, community safety, following directions
  • A separate Prevocational template asks about work skills and work activities
Guided note · Carlos Mendoza
2 of 6
What skills did Carlos practice?
Money skillsA reminder
Social skillsOn their own
Following directionsVerbal guidance
Daily living skills
Communication
Community safety
The AI writes the note from the answers

The ADT file, kept current

What else Waiversoft tracks for a day program

Implementation Plan

People with an ADT line on their authorization get the Implementation Plan on their checklist, current and previous, with its expiration tracked.

Approval to bill below 1:6-10

Add the approval to the files of the people it applies to, so it's there when a reviewer asks.

Yearly 8-hour in-service

Staff who work in ADT get the annual 8-hour in-service training on their file, amber 30 days before it expires.

Summaries and annual report

Pick monthly or quarterly summaries; each person's summaries and annual report come due on schedule.

Approve before billing

Optionally, visits aren't billed until the office approves the note.

Location off when you choose

Location is captured on every punch; skip it for chosen services or caregivers.

Pay by service

Set a different pay rate for ADT than for your other services, and see hours and margin by service.

Survey packet

Download a person's current documents as one ZIP with an index.

Getting started

Set up your day program in an afternoon

01

Add each person's ADT line

Pick the ADT service and ratio on their authorization, or let Coworker read the authorization PDF for you to approve.

02

Tag your ADT staff

Mark who works in Adult Day Training so their in-service training shows on their file, and invite them to the caregiver app.

03

Schedule the week

Book repeating shifts, or turn on group shifts to put the whole program day on one shift.

FAQ

Questions from adult day training providers

How does Waiversoft count hours for ADT?

Hourly ADT and Prevocational visits count in whole hours from the real clock-in and clock-out: 30 minutes or less rounds down, 31 or more rounds up. The hours come off that person's authorization line.

Can several staff work the same program day?

Yes, if you turn on group shifts. One shift holds several staff and several people; each staff member clocks in and writes their own note for each person, and each person is billed on their own line.

Do caregivers write one note for the whole group?

No. Every person gets their own note, written from the Adult Day Training template, so it's about that person and that day.

Do you handle Prevocational (LSD 4) too?

Yes. Hourly Prevocational lines count in whole hours like ADT, and there's a Prevocational note template that asks about work skills and work activities.

What does it cost?

Everything on this page is part of the one Waiversoft plan, $20 per consumer per month. Office staff and caregivers are free.

More of the Waiversoft platform

Consumer recordsPlans, authorizations, notes and documentsCaregiver filesScreenings and trainings, tracked before they expireScheduling & EVVShifts matched to authorized unitsVisit notesNotes checked for compliance before you approveBillingClaims checked against authorizationsE-signConsents and agreements signed in the appPayrollPay from approved visits, with direct deposit files

Run the whole agency from one system.

Book a 20-minute walkthrough and see how agencies handle records, scheduling, EVV, notes, and billing in Waiversoft.

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