Waiversoft
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For consultants and trainers

Waiversoft for APD consultants and trainers

You help providers get enrolled, write their policies, prepare for Qlarant or keep their staff certified. Waiversoft is where that work keeps paying off after you leave: the checklists stay current, certificates are tracked to their expiration, and the policies you shaped live on the agency's own letterhead.

Become a partner

No cost to partner · See a demo

Sign up · step 2
What kind of APD provider are you?
Agency
Employs staff who provide services
Solo
You provide the services yourself
Qualified Organization
Support coordination
Consumer checklist
Ready on day one
Employee checklist
By role and duty

Why it helps your clients

The setup you'd build by hand, already in place

New providers often start with a folder of templates and a list of what Qlarant will ask for. Waiversoft starts them with that list built in.

Starting a provider

Checklists that match the kind of provider your client is

At signup the owner picks Agency, Solo or Qualified Organization (more than one if it applies), and Waiversoft tracks the documents Qlarant's list for that provider type asks for, for every consumer and employee. They can change it later in Settings. For clients still deciding, our free guides on what it costs to start an APD agency and solo provider vs. agency are yours to share.
  • Agency, solo provider or qualified organization
  • Consumer and employee checklists ready on day one
  • Agencies can add their own document types
Consumer records · Devon Pierce
4/6
Support Plan
Current
Service Authorization
Current
Implementation Plan
Expires in 21 days
Quarterly Summary
Expired
Medication Administration Record
Not applicable
Drop the new Quarterly Summary here

Trainers

Your certificates, tracked until the next class

Each caregiver's file lists the trainings their job role requires, and staff who give medication get the medication trainings added. Certificates are uploaded to the file with their expiration date, turn amber 30 days before it and red after. If the agency turns on automatic requests, the caregiver is emailed an upload link when a certificate expires or 7, 15 or 30 days before. The caregiver's TRAIN user ID is kept in the file too.
  • Requirements set by role and by duty
  • Upload links emailed before certificates lapse
  • Optional: no clock-in while a required document is missing
Angela Morris · trainings
Gives medication
CPRExpires Dec 4
First AidOn file
Medication administrationOn file
Medication validationMissing
Upload link emailed 15 days before CPR expires

Policies and documents

Policies that live where staff will see them

Agencies can ask Coworker, Waiversoft's AI assistant, to draft letters, policies, reports and forms on their letterhead, then edit them by selecting text, download them as PDF or Word, save them to a record or send them for signature. The policies you write for a client can be kept and signed the same way. More on our Coworker page.
  • Drafts on the agency's letterhead
  • PDF or Word, saved to a record
  • Sent for signature with e-sign
Draft our incident reporting policy for staff
BRIGHTWATER CARE PARTNERS
Incident Reporting Policy
PDF or Word
Save to a record
Send to sign

Also useful to your clients

Between your visits

Readiness score

One audit-readiness percentage for the whole agency.

Qlarant audit tools

An add-on with a to-fix list that puts Qlarant alert items first.

Version history

Replacing a document keeps every earlier copy.

Not applicable, with a reason

Excuse one person from a requirement and record why.

Documents by link

Ask anyone for a missing document with one secure upload link.

Signing certificate

Every signed PDF ends with an audit page.

Employee details

Languages, hire date and TRAIN user ID in each file.

Free guides

Our Qlarant review guide and other APD guides, free to share with clients.

How partnering works

Simple on purpose

01

Tell us what you do

Use the partner form: consulting, training or both, and roughly how many APD providers you work with.

02

We talk by email

We reply to set up a call about your clients and the questions they bring you.

03

Recommend when it fits

Send clients to a demo when they're ready; they decide for themselves.

FAQ

Questions from consultants and trainers

Is there a fee or a referral payment?

Neither. Partnering costs nothing, and there's no referral payment, commission or client discount today.

Can I log in to my clients' Waiversoft accounts?

No. There's no partner login, and partnering doesn't give access to any agency's records. Your clients share what they choose, such as files they download from Waiversoft.

Does Waiversoft replace the trainings I teach?

No. Waiversoft doesn't provide CPR, First Aid, medication or in-service courses. It tracks the certificates from courses like yours, with their expiration dates.

How does Waiversoft help with a Qlarant review?

Every file shows which required documents are missing or expiring, against Qlarant's list for the provider type. The Qlarant audit tools add-on adds the review package and a to-fix list, and our free Qlarant review guide explains the review itself.

More of the Waiversoft platform

Consumer recordsPlans, authorizations, notes and documentsCaregiver filesScreenings and trainings, tracked before they expireScheduling & EVVShifts matched to authorized unitsVisit notesNotes checked for compliance before you approveBillingClaims checked against authorizationsE-signConsents and agreements signed in the appPayrollPay from approved visits, with direct deposit files

Work with the providers you already help

Tell us what you do for Florida APD providers. We'll reply by email to talk about working together.

Become a partnerSee a demo